Registering Your Company as a Sponsor

Click Here To Register Your Company As A Sponsor

Once registered, please email us your logo (PC compatible eps format). If eps is not available, then a very high resolution jpg, tif, or gif is required. If you have a "stacked" version of your logo it will work best in the scrolling area of the website. For print, any version is acceptable. You may send two versions.

Exhibitor Staff Registration 

Exhibitor Staff are asked to register on-line. For the Registration Type and Payment Type please select EXHIBITOR (NO CONFERENCE). There is no cost associated with this type of registration. A conference name badge will be available at the registration desk.

Click Here To Register As Exhibitor Staff

Staff are permitted to attend breakfast and lunch. They are, however, not to attend any conference sessions, evening hospitality or take any delegate items as they relate to registration.

Exhibitor’s set-up time - Sunday, May 13th:

Noon - 4 pm. Must be completed by 4 pm.

Please note the following:

• Tables are approximately 6’ X 3’

• There is no pre-selection of table locations. All tables are located in the exhibition area.

• Each company will be supplied with a ½ table top sign.

• Booth staffing is up to the discretion of the Exhibitor.

AV REQUESTS

• AV and any other additional items required for the booth are the responsibility of the Exhibitor.

• To order AV, lighting, power, power bars, extra cable, internet etc., please fax requests to 345-945-3804 attention Jaime Anton.
   

SHIPPING PROCEDURES TO GRAND CAYMAN

IF YOU ARE SHIPPING MEETING MATERIALS OR GIFT AMENITIES TO THE WESTIN CASUARINA RESORT, GRAND CAYMAN, PLEASE FOLLOW THESE BASIC INSTRUCTIONS TO HELP ENSURE TIMELY AND HASSLE FREE SHIPPING!

Labeling:

LABEL ALL BOXES with STEP Caribbean Conference, your complete shipper address, phone number and contact person.

ADDRESS ALL BOXES to the Westin Casuarina Resort, Seven Mile Beach, Grand Cayman, British West Indies. Boxes should be sent to the attention of Mrs. Jaime Moench to hold for “STEP Caribbean Conference/Barb Crompton”

NUMBER ALL BOXES i.e. “1 of 7”, “2 of 7”, “3 of 7”, etc.

Please Note:

• Contact a customs broker to handle duty charges and clearance procedures when sending any items which have a declared value (clothing, beach bags, gifts/toys). Sta-Mar is our preferred Customs Broker and they work with UPS (United Parcel Service).

• Attach and enclose in each box a commercial invoice which itemizes all items, exact quantities of each item and the declared value. Handwritten or cash register receipts are not acceptable by customs. It must be an invoice on company letterhead of either the supplier or group. Make sure the items add up to the declared value.

• Compile a list of all boxes and their contents and fax a copy to Jaime Moench - fax- 345-945-3804 (A copy of the shipping letter is sufficient)

• Prior to shipping, along with the expected date of shipment. This helps us to keep track of what has or has not arrived as well as allowing you to quickly organize once on site.

• Allow 3-5 working days before your event when shipping. However, due to limited storage at the hotel, we ask that you do not ship more than 7 days in advance of your group.

• There is a storage and handling fee of US $5.00 per day, per box for shipments of over 5 boxes.

• Charges for shipping and/or receiving cannot be posted to the master account. Please provide your preferred courier account number or credit card number for any return shipments.

• Once again, our Preferred Broker is: Sta-Mar Enterprises Limited

P.O. Box 761 GT
Grand Cayman
Phone: (345) 949-2399/2159/2636
Fax: (345) 949-7003
EMAIL: stamar@candw.ky
Attn: Jennifer Kaufmann
 

SAMPLE SHIPPING LETTER

Date

H. M. Customs Department
Owen Roberts Drive
Grand Cayman, Cayman Islands
BWI


Dear Sir/Madam,

Please be advised that we will be shipping the following items to the Westin Casuarina Resort and Spa for the ____________ conference on ______________.

# BOXES CONTENTS        $COMMERCIAL VALUE
[LIST ITEMS OR ATTACH LIST]

In addition to the items listed above, [NAME OF GUEST] will be carrying [ITEMS] with him on his arrival on [ARRIVAL DATE, AIRLINE CARRIER AND FLIGHT NUMBER]. The estimated value of these items is [ESTIMATED COMMERCIAL VALUE OF ITEMS BEING CARRIED IN].
All of the convention materials being brought into Grand Cayman will be returned to the [COUNTRY OF ORIGIN] with the conference participants.

Sincerely,

NAME
TITLE
COMPANY
PHONE NUMBER

OUTBOUND SHIPPING

All outbound shipping must be set up with the broker that was used for importing conference items. The hotel's recommended broker is Sta-mar and they are able to handle all out bound shipments.